Help Desk Software

Simple and Powerful Tips for a Structured Service Desk!

16 de May de 2017 in Blog, Career, knowledge, Satisfaction, Software

Service Desk is an increasingly valued service for organizations and serves to centralize a company’s needs in one place by logging in and out of support and maintenance requests to gain greater control over what has been done.

Unlike the Help Desk, that is to say, it solves more frequent problems, the Service Desk is used for operational damages classified as “level 2″.

Usually these incidents are more complex, such as sudden stops on servers and problems in email managers, for example, that require processes to increase the quality of service delivery.

And nothing like having a well-structured Service Desk, right? Everyone wins: the company, the customers and the technicians themselves!

But what do you need to set up a Service Desk that, in fact, fulfills your goal and delivers results?

Let’s look at some simple tips when designing your Service Desk:

Bet on the happiness of the user: put it in evidence!

The truth is only one: companies that place their users at the center of their operations tend to be in evidence, considering; Disney, Uber, Netflix, Nubank who like to engage the customer in a captivating customer service experience, and that brings positive results to these companies.

Even if your company is not a giant like the ones mentioned above, this is not to prevent your support from involving your users from making the experience of contacting your Service Desk a pleasure.

How to do this?

At first, a simple but powerful tip is to think about defining practical actions for each step, for example: when the user opens a call, the person responsible for sorting or automation will send an e-mail informing the service deadline and status in that the tickets are.

If you’re not Omnichannel, it’s time to be: Offer more than one communication channel to your users.

Do not make life difficult for the user, be accessible and it is necessary to keep up with the trends in the lives of your consumers. Therefore, in addition to the telephone, email, website, among others, offer service through social networks and WhatsApp.

Stay tuned: the word of order in these channels is agility, consumers expect a quick response, which is a great desire in the market.

Use and abuse of technology, it is important to provide a more modern experience for users, good software support can be a great ally of your company in the pursuit of customer satisfaction.

In addition to having a myriad of resources, from knowledge base, service catalog creation, to ticket history, a Help Desk / Service Desk system helps to further enhance the management of your organization’s service and is perfectly suited to the needs of your company.

Establish the metrics, indicators of your Service Desk.

What is measured can be improved and managed, both for technology and also for business, and a good way to measure the performance of your Service Desk is by establishing some Key Performance Indicator (KPIs).

They are nothing more than performance indicators and serve to measure whether an action or set of initiatives are bringing the results sought by a company or business area.

Identify your key performance indicators and start to follow them.

If you already use the metrics indicated in the mentioned text, great, it is time to think about secondary KPIs such as: individual performance of each technician, number of repeated calls, percentage of incidents solved remotely, etc., all that is useful to achieve the objectives of the company and can be measured is always welcome.

Have a good knowledge base.

The knowledge base is one of the best allies of the IT team, because it allows the user to solve a problem alone.

And save your team from opening that unnecessary ticket.

With a robust knowledge base, your team is free to solve more difficult incidents.

In addition, having a knowledge base will help you establish a response pattern for tickets, assist in increasing the solution on the first level, reduce problem resolution time, and enable 24-hour service.

You still democratize the knowledge and avoid that there are the customers’ “darlings”, since all are able to consult the information and offer it to the client.

It still gains agility, as it allows the incidents to be solved in an agile way only by the information made available in an easy way. With a knowledge base, you can leverage the number of calls from your Service Desk.

So, give the user the chance to solve his problem on his own, and only contact support if it’s really needed.

Communicate with your user, leaving him frustrated is not an option

Extremely important, after all, this helps the user to know that you are working on his problem.

When you forget to do this, it increases the chances of leaving the user frustrated and most likely “on your feet” constantly until the problem is resolved.

Therefore, give quick and clear feedback to the customer by informing them about the progress of the activity, especially if any delays occur.

A good Service Desk system allows its users to keep up with the progress of tickets, Milldesk has a friendly, simple and intuitive web panel for opening and tracking, allowing calls to be evaluated.

We hope you enjoyed the tips of this article, and better yet, that you can apply them today in your Service Desk!

A look at the neighbor’s grass: What can Zappos teach about customer service for your company?

17 de January de 2017 in Blog, Career, How to, Productivity, Satisfaction

The American online store Zappos sells shoes and clothing over the internet. It was bought by Amazon 1.2 billion dollars, it is one of the great cases about customer service, worth knowing.

And today the company is not only impressed by its customer service but also by its curious management model, the so-called holocracy: a distributed authority system – a set of “rules of the game” that place empowerment at the core of the organization.

In this model, basically authority and decision making are distributed by self-organized teams, rather than at the top of a hierarchy.

Is this all or not enough reason for any company to pay attention to the famous “Zappos culture”?

The company has always focused on good customer service / support and is proof that a quality customer service can put a business really at the top.

At Zappos there is no middle ground, the customer is a priority and service is a reference.

Ony Hsieh, CEO of e-commerce since 2000, started with a shy company that only sold shoes on the internet. However, in a short time, the store grew, started selling other products and generating more and more profit until, in 2009, the company was acquired by Amazon.

This impressive growth was only possible because Tony put the customer service as the organization’s priority instead of profits (can you imagine that?).

This made the customers, extremely satisfied with the service, indicate the company to their acquaintances, the famous word-of-mouth marketing and thus, of course, Zappos has been gaining more and more consumers and consequently higher billing

And why are we talking about this company? Simple, as we have said, it is a case of success, especially for small and medium-sized enterprises.

Then, follow what you can learn about Zappos’ customer service, and focus on service so your organization can succeed.

Customer service and support of quality is a matter of business culture!

You do not necessarily need to create a lot of rules of conduct for your employees when it comes to delivering good customer service, Zappos has shown that a set of rules is not as effective as having a business culture that truly values the customer (after all, Your business only exists because of it).

Depending on the circumstances of your business and context, we know how manuals and scripts can be disempowering, to use a buzzword.

Many say categorically (including Tony Hsieh himself) that Zappos is a “customer service company that happens to sell shoes and clothes.”

And one of the core values of its service culture is the delivery of the “wow” factor (in Zappos’s own words) to its clients, through services, stimulating creativity and change, creating fun, being open to innovations, seeking growth And learning, build open and honest relationships, have team spirit and family, do more with less, be passionate, determined and be humble.

These principles should be accepted by everyone in the company and only people who had affinity with these values were hired.

Imagine the scene: a strong team of 600 employees who take care of phones, e-mail, and chat lines is not just any call-center but the more autonomous customer service team across the industry – And this works wonderfully well!

Customized service.

The service at Zappos was completely personalized, no customer was served the same way and as has been said, there was no script to follow.

Every person who contacted the company should get full attention from the clerk, who would create a close relationship with the consumer and talk to him as long as it takes to solve his problem.

When you do not have customer service goals to beat, employees can focus on quality of care, as they do not need to dispense the customer as soon as possible.

And this is much more important, since the customer feels really special and ends up being loyal. Within the reality of your company, could you implement this practice? Think about!

Loyalty before, profit later.

The idea behind the title of this topic is quite simple: before you think about the financial return, you should think about how each attendant can satisfy the customer of your company.

At Zappos, for example, it was worth everything, employees had the autonomy to do whatever they thought necessary to please the consumer, from sending personalized messages to customers to sending new products and gifts in case of any problem.

Even if the customer was looking for a product that the company did not have, the employee could look at the competition and tell the customer where to find the product (take courage to do that, right?).

You may be wondering, “But wait, does not that make a sale go away?”

At least within the experience of the company, it seems that by doing so, the customer feels valued and consequently will be loyal to the company, because, because of the attention given to it, it will return at an opportune moment.

“Errare Humanum Est”: everybody make mistakes the important thing is to admit and improve.

An interesting point to highlight within the Zappos culture is the encouragement of admission of error.

The important thing is that if an error is made, it is assumed and resolved, even if it means financial loss to the company at first.

How about stimulating that same stance in your company?

In practical terms, it means that if customers are harmed with a thoughtless discount promise, for example, if the mistake is made and the promise is fulfilled.

You can be sure that you will get their trust and respect.

The biggest lesson you can learn from Zappos is: in customer service, make it clear that the customer is your priority. You will see that this will win many more consumers and leverage your business.

Don’t forget your employees.

Promote the training of your employees or in the words of Zappos founder Tony Hsieh: “Empower and trust your customer service representatives. And believe them they want to do good service … because, in fact, they do. “

Do you already apply any of these actions to your business? Does your company truly prioritize your consumer? Do you invest in good practices in customer service? Tell us about!

Do you know when to say “no” to your customers?

14 de November de 2016 in Blog, Help Desk, Satisfaction

Answer quickly: “The customer is always right?” If you’re the kind of person who always answers yes, without blinking, maybe it’s time to review that concept.

What we are going to say may sound a bit pretentious at first, but over the arguments you will end up agreeing with the ideas, after all, organizations cannot afford the luxury of pleasing Greeks and Trojans (although many insist).

And it is a fact that there are customers with legitimate requests who really want to be heard and are willing to do everything to solve your problem, but it is also important to evaluate the recurrence of complaints that come to your company because they require Organizations.

And the truth is one: it is extremely important that you reflect on how far your client is right, what are the limits? And how to do that?

And one of the ways to do this is by training your team and stipulating rules aligned with the values and mission of the company.

Your team is also right, do not forget that.

Providing good support / customer service is required, there is no excuse for not doing so, however, this doesn’t mean that it should be run at any cost.

É extremamente importante que seus colaboradores sejam orientados sobre como lidar com usuários difíceis e também confiar neles…

Your team needs to know that the company is also on the side of it, you have to show that in certain situations, the professional is right, not the customer and in this way, motivate them to serve the “good” customers.

Saying NO is so important as saying yes!

It may seem obvious in theory, but in practice saying “no”, especially in the business world, is not always the easiest, especially when it comes to customers.

But the truth is that the company that makes exceptions, which accepts any request, can jeopardize your credibility and your business, can scratch your reputation with the right and faithful customers.

This does not mean treating the customer indifferently, on the contrary, if the consumer is complaining, the first step is to listen carefully because he may not be right, but he has reason to believe he has it.

Get it with a smile, have good will and show willing to settle within the rules of the game. Confront the customer ever!

So defining rules, policies of conduct that are aligned with the mission and values of your company, are of the utmost importance. If what is being asked escape this scope, it is time to say no.

Serving Greeks and Trojans may not be very cool for your team’s productivity.

Very difficult consumers demand a lot of time and energy from their team, occupying the place of that customer who only wants to have his problem solved, pure and simple, without controversies and unnecessary attitudes.

Use customer service software to identify the profiles of your users.

We know that it is a controversial subject and in practice a difficult decision, but perhaps it is the moment to give up bad clients, to give due attention to those who really want to do business with your company.

Ready to start saying “no”?

The old clash competence versus experience. A reflection!

30 de May de 2016 in Blog, Career, knowledge, Productivity, Satisfaction

At the time of hiring always comes to the fore those old issues and headaches, as it is essential to maintain the good performance of the company.

We know that in general, at the time to interview, those responsible for the human resources of most companies likely to seek professionals with more experience. However, many times this doesn’t guarantee to be the ideal professional for the job.

And in fact many companies end up systematizing, and being so rigid in their processes that eventually their collaborators get used to live in an authoritarian culture, taking a little of brightness and initiative of them.

Hiring has direct relationship with talent, passion, vision and goals of each person; perhaps to get a broader picture of the candidate, we agree that a passionate person, motivated, willing to learn and do, might contribute and take ownership with greater ease of values and goals of the company.

Analyze these aspects when hiring a person is very important.

We are in a society that tends to hire based on years of experience (which is really valid and should be valued yes), but often worry about ONLY with this aspect can come to prevent the possibility of creating a community of work more competitive and compromised with the organization.

However, the few business culture has been changing, because currently the market need not only for employees, but rather of talents, whether they have a lot of experience or not.

After all, the new models of work (home office for example) require a new approach, which work by objectives and not by time, the appointment beating overtime.

But however, certain specific activities require experience and here comes the question: “who hire”?

Some points that may serve for your company:

What are the physical and mental skills that the job requires?

What are the set goals and how it relates to the rest of the employees or customers?

What training is required of the candidate, what level of preparation is adequate if you need specific knowledge or skills, a certain type of personality or vocational training?

What you prioritize when it comes to recruit its employees? You value talent and passion? You want someone who will help provide a competitive edge, which seeks every day growth or someone eternally operating?

Remember, the true leader, is creator of new leaders. It is time the mentality of a portion of our managers change because so many are losing competent professionals.

How your company deals with criticism?

03 de May de 2016 in Blog, How to, Productivity, Satisfaction

Customer reviews can be a great benefit to the company and you need to know how to use them.

Organizations face many challenges in their day to day, many of them are linked to the customer and the perception that they have of the services/ products provided by the company and the way the consumer sees the company.

Your opinion is formed based on purchased goods and services, but also, based on the service / post-sales / support being provided.

When treatment offered meets consumer expectations it is likely to be favorable to the company, but when the quality of service leaves to be desired, certainly will remain critical to all sides.

And the question is: How can companies take advantage of the negative reviews to improve, evolve?

It’s time the companies see customer critical, negative or positive character, as a diagnosis, as precious data that the consumer shares after all, believe it or not your company makes mistakes.

This client-side feedback can be very valuable if you consider and take advantage of it as it should be.

Identify the errors.

Customer opinions must serve primarily to identify errors that the company commits (of service, quality of product and support).

And usually the sector in charge of dealing with these dissatisfactions (both those related to their own work, as in other sectors) is the service area (either support, or SAC) and this is responsible for managing these critical and use them as a metric of improvement.

Identify improvement mechanisms

When the client issues a negative opinion, this is valuable information, because the message between the lines is “Improve, otherwise will lose to the competition,” this means that there is still hope to be able to meet customer expectations and remain in the market in spite of everything.

And often it can also be a sign that there is still hope for that complaining customer, who doesn’t leave the company, but warns upon his criticism

But what should be done? Talk, ask, about the mechanisms of improvement on actions the customer believes that they can optimize the product or service, as regards their expectations, because may be the dissatisfaction of many other customers / users and nothing better than feedback to give that help in time to improve.

After all, who better than our customers to shows us the way to improve quality in our products and service?

Four tips to improve the management of people in IT.

12 de April de 2016 in Blog, Help Desk, How to, Satisfaction

Manage talent, people, is not the easiest of tasks, especially in the case of IT; people management is an area that we should not overlook, whatever the size of the company.

You can always achieve something else (from any area of your business), provided that seek good solutions. Follow some advice to improve the human capital management in IT.

1. Know your talents

Google is a company recognized for its innovative management processes; call your human resources department of “People Operations”. The industry works through an approach of constant monitoring of the motivations and aspirations of its employees.

Obviously your company does not need to keep sophisticated Google’s data system on each member of your team, but you can follow the example seeking to know them.

The easiest way to do this is with regular meetings (and objective) with feedback and organizational climate research.

2. Understand what drives your employees

From the first advice you’ll know what motivates each member of your team and it will be easier to get the best of each.

Remember, not always money is everything. The preparation of a good career plan and reward programs can be more motivating for some employees.

3. Show your own mistakes

A sui generis advice is true, but consider the following: to submit to the team your own mistakes transmit to them more confidence to work, as well realize that they can also make mistakes, a good way to humanize before his subordinates.

This time can also be educational. It will show the subordinate that the important thing is to work to correct these errors as soon as possible. Actively working to solve the problem is more important than doing nothing.

4. Organizational climate.

The good relationship between employees is critical to increase productivity.

Invest in events, trainings putting together different sectors of the company, enabling the interaction between them, through a relaxed mood, outside the corporate environment.

Stop making your customers and users waste time!

23 de March de 2016 in Blog, knowledge, Satisfaction, Software

We begin this chat with an inconvenient truth, but real: a lengthy service with a high waiting time and badly done can cause irreversible damage to the company’s image.Stop making your customers and users waste time!

We begin this chat with an inconvenient truth, but real: a lengthy service with a high waiting time and badly done can cause irreversible damage to the company’s image.

We live in days of speed everything is for yesterday… People are increasingly busy full of professional and social commitments, never the expression “time is money” made as much sense as today.

Customers are not interested in the internal processes of enterprises in their limitations and much less on your goals, just want to satisfy a particular need and want their objectives barriers or other redundant activities.

But how much time should devote to each customer? What is adequate time for service? How to win more agility in the service?

We invite you to see some considerations:

The correct time of service.

For most of us, time is the most precious and the scarcest. How often we forget that the same goes for our customers and users, with many daily tasks?

Perhaps this is why the reduction of waiting times is one of the most valued factors by customers. They do not want to spend more time in a call that is strictly necessary and always appreciate the nimble and quick service.

Many customers complain about the service of some companies because of the waiting time to receive an answer, the inefficiency of operators and bureaucracy in solving problems.

For the customer, everything needs to be fast and simple like a flash. Search this agility and simplicity in service should be the focus of the managers of the area.

Even, is not difficult to find web sites of customer complaints not only by poor service, but also for the lost time that are submitted with those annoying little songs and almost endless.

Ok, depending on the incident, problem or request no matter how keen is the support will not always be possible to meet as fast and efficient as one would like…

Since many times the solution depends on other sectors and factors, there remains to demonstrate to the professional to treat the customer with courtesy and attention as not always the company will have a second chance to make a good impression.

Consumers should never leave the company with the impression that he as poorly attended. This is because as we know, a person can tell his experience negative (or positive) to several others that will tell others and so on.

If there is the possibility of offering compensation for waiting, delay (a discount, toast, extra service, etc.), here’s a way to score points with the user.

But what is the appropriate time for a service that lets customers satisfied? Obviously there isn’t an explicit rule, each case is different.

The great thing is never leave a person waiting especially if the service you are doing has no relation to the subject that the customer will handle.

For those who wait a minute listening to an annoying jingle of elevator becomes an eternity. There are people waiting two minutes, and then are able to tell they waited for more than ten, however, after being initially met, the person looks calmer.

Again: It is up to support professional to devote the necessary time to listen to him and seek the solution to their purchase requisitions.

You should also think that depending on the features of your product or service, will be needed some explanations, recommendations that require more time, patience, but as always depend on each customer in concrete and its case.

Haste the solution should not be the same time to listen to the customer for two reasons: the attendant need to have clear understanding of the issue and the customer needs to feel that you are being served with dedication.

Listen to attention are the main actions. Ask questions and give close attention to responses is essential. The redirection should be avoided to the maximum. Again, training is essential in this case.

Use technology to reduce waiting times.

Good support professionals can accomplish great things when well trained, valued, etc., but they don’t make miracles. The technology should also make life easier, both customers and professional customers.

A good help desk software can make a big difference and so is investment in the company’s reputation and not a cost. Costly it is losing a customer because of poor service.

One of the great tools of a good help desk system is the knowledge base that can be a great ally in time to meet the user with flexibility.

Assists without a doubt to optimize the provision of its services and also increase the productivity of your technicians is through a knowledge base of several known problems that the company has passed and solutions for operational processes.

The main objective of the knowledge base is to obtain and retain the experience acquired by the technicians of the organization and has other advantages which we list for you:

  1.  Shared Knowledge: Once knowledge is shared, all your technicians have access to information and possible resolutions of problems and solutions that occur in the organization.
  2. Service speed: The time to resolve certain incident (if it’s at knowledge base) will be much faster, considering it was analyzed, studied and resolved.
  3. Service standardization: As knowledge is shared, all the technicians can do the same to resolve the incidents reported by the users.
  4. Optimization of the entire team learning: When entering new experiences and knowledge all the staff can improve their knowledge in their respective areas and therefore be more productive.

And the knowledge base can also be made available to your customers / users and will be of great value to them, as they may use this and find solutions and solve trivial problems at any time.

Enough to let your customers waiting the quality of support is compromised signal, promotes feeling of well-being and trust and made correct and efficient manner will cause consumers to recommend the services of your company. Think about it!

Don’t make mistakes on your support center!

03 de March de 2016 in Blog, Career, Help Desk, Satisfaction, Software

You do not need large research to know that with the advancement of technology and customer profile change, organizations need to seek innovations constantly.

On the one hand the need to provide a difference in the products or services is a must for all companies that aspire to become players in their markets, on the other hand, in a certain way the products and services that have equaled, being that the quality is basically the same (there are of course exceptions), delivery times, budgets, match between the various competitors.

Companies need more persuasive marketing strategies to increase their competitiveness and achieve greater number of customers. But then what defines the customer decision on whether or not to buy a product or service? The support / service offered.

It uses pre service to set their choice, and post purchase as one of the key differentiators to indicate or even keep as a customer.

It is very true that it takes the involvement of all the other sectors, which somehow has communication with the costumer, since there are permanently needs of changes in internal processes to enhance and improve customer service.

Investment in cultural changes, exchange of information, suggestions and accept customer complaints instead of searching for the guilty are the good practice for the first step on the road in search of improvements.

The changes of the globalized world determined the great demand that is currently in customer service. Companies need to adopt a new way of looking, thinking and acting in the current market to ensure its customers and generate sustainable business.

We are facing transformation demands that require immediate adaptations of team management, knowledge about the new profile of professionals to adaptations to obsolete practices of interpersonal relationships that often hinder success in customer service.

It is time to review the position that sees support industry as a cost center and come to see this important sector as a center of benefit.

And that includes everything from the correct hiring professionals, motivation, training and working tools appropriate for you to practice his perfectly as a good help software / service desk.

But despite the undoubted benefits, many companies still insist on wasting the potential of this sector, incurring errors that could be avoided. Follow some of the most common mistakes in time to get a help desk tool that can help define the face of your company to the market.

Conform with the technology of the past:

There was a time when internal systems were the most chosen by support centers, even the smartest managers ended up opting for its own system when he was given the option.

But online systems has been touring a long way since then and now many are superior to their own, internal systems. So why settle for the past technology when you can take advantage of the latest technology with best practices at substantially reduced costs?

Hiring a software that does not provide a good user experience

Consider maximized usability of the software. This approach not only reduces the level of customer frustration, but also increases agent efficiency.

Underestimating the power of cloud applications

Software as a service (SaaS) is now the famous “faster, better and cheaper; do more with less “and has been fulfilling its purpose.

The improvements in associated infrastructure solved the downtime and time scheduling problems that plagued the SaaS solutions, making them the favorite delivery method for the customer relationship management (CRM), marketing automation and customer support.

The cloud-based solutions have many benefits over solutions “native” or local, among these we highlight the simple and inexpensive implementation, access to data anywhere, even on mobile devices, zero cost hardware or maintenance, reducing problems data security, product updates without interruption and affordable, according to the use.

Use any Help Desk management system, with little regard for best practice

Finally a correct use of the help desk management software not only reduce costs, but done with well trained and motivated professionals, increases satisfaction and may even build customer loyalty.

The Milldesk system was designed to comply with ITIL requirements. The software for help desk has several management reports to measure the results, and functional SLA, service catalogs, satisfaction survey and many other features.

The words of one of the many satisfied customers with Milldesk: “The system can be complete and simple at the same time, providing managers, technicians and users a comprehensive view of how is the IT infrastructure of companies.”

Do not make the mistake of using any support software, meet Milldesk and surprise yourself!

2016 a year to keep customers!

19 de January de 2016 in Blog, Career, Help Desk, Satisfaction

If your company has not yet created strategies for customer loyalty, this is the year to create a relationship strategy and loyalty, so this article will show some awesome tactics that will help your company to make 2016 a year of good business.

It is quite true that the loyalty of customers in the current days is far more complex, due to the large number of options and even greater access to information which is not only limited to products and their costs, but also has to do with creativity at the time to offer them.

But although it is a somewhat laborious process, in the end (metaphorically and literally saying) will be worth; check out some of the benefits of loyalty:

  • Desertion rate: decreases the number of dropouts, good profitability.
  • Priorities: recognizing unprofitable customers and maintain those that generate good result.
  • Reducing advertising costs: the available budget for advertising campaigns can be more specific.
  • Recommendations: increase of comments between customers.
  • Active Listening: Improvement of products and services by listening to opinions of those who know very well your product/service.

Easy to say. So, how to do it?

  • Including after-sales services: from product installation, guarantees, repairs, support and maintenance.
  • Anticipate movements: active monitoring of customers to predict their demands.
  • Alternative Ways: count on a Plan B to act in case the original plan does not work as supposed.
  • To Query: contact with your customers a few days after having used the service or purchased a product to ask about their compliance if there were any problems, suggestions for improvement.
  • Create Incentives: discounts and promotions for example.
  • Close relationship of trust with your customers: by using social networking, website brand, blogs, email marketing (non-invasive), mobile applications. Become present and facilitate contact.

Mention a few. The best option to improve customer service is to build its own strategy, which is a combination of the above tips to achieve customer loyalty.

Optimization of customer support

  • Custom Satisfaction: achieving the demands of each customer without losing the quality of service. The argument in every interaction refers to act according to what is heard first.
  • Remove prejudices: treat customers with respect and commitment that each requires, without a prior opinion formed with prejudices formed by old interactions, however the customer has expressed distaste for the product or service, comments on social media or experiences from other sectors. Restart your relationship, without judgment and do your best.
  • Create a customer’s own space: do not push, do not disturb, give freedom to the customer. The communication reaches levels of satisfaction when there isn’t continuous pressure on the customer.
  • Adapt to de demands: adjust its services according to customer needs and style can be a big trend. Change the service style, recognizing that sometimes they ask for more formality and sometimes less formality, but without losing the professionalism and respect
  • Take a good first impression: in the customer’s first contact with your company any success that occurs in this first interaction will be decisive to the formation of an image of your company.
  • Let your customer know more about your company: the more information about your business, the better. Be transparent and accessible.
  • Offer a great experience: with tools like Milldesk (which allow to know the response times, customer feedback and many other very important metrics) have the total control of your service / customer support and give all the mechanisms for its clients solve any incident.

Actions that must be avoided when building an assistance strategy:

  • Blame and underestimate the customer: believing that customers are always wrong is a synonym of almost immediate loss.
  • Promising benefits without measuring consequences: making promises that cannot accomplish creates a negative perception of your company.
  • Not train your team or leave this background activity: trained team, updated with the best practices it is an investment and not cost. In the end you will see that it is worth.

 

We hope you achieve great results, and always count on Milldesk! 😉

What are the key performance indicators that every call center manager need to know?

11 de December de 2015 in Help Desk, How to, ITIL, Productivity, Satisfaction, Software

Managing a call center requires skill and a good knowledge of the area metrics. But after all, which even are the key performance indicators (KPIs) that any manager must know, even?

In a quick list, we can say that these are six basic indicators (at the least).

And we’re not talking about complex metrics, but simple actions you can take to make sure you have a real-time view of the success of your team:

Know your customer satisfaction score: For each customer satisfaction score, there is always a key indicator of performance. Create a list of information per company, manager or process to obtain the most accurate picture of your customer satisfaction, noting the areas that are in need of improvement.

Think about your level of service: Next, you need to clearly define your ideal level of service. From this baseline, you can question any shift in customer satisfaction.

Note the problems of yesterday to spot trends: The key performance indicators here are dropout rates, average waiting times and adherence. By looking at your past issues you can see if there are trends in changes in the types of calls you are getting and how its agents are dealing with them.

Using these data can also allow you to make sure that the team is properly closing the incidents. If on the other hand changes occur in the types of the tickets, this data can help you focus on these areas and reprioritize.

Review the session support to better understand your customer’s needs: To analyze the patterns of records issued the day before, you will have to observe the changes in the types of incoming tickets and how well agents are operating these tickets.

To hear the first calls of the day you will have a few tips, say, fresh on customer needs. What are the most common problems and what is the approach of the agents?

Follow the team: Another tip is to track your team this will give you a moral sense of team and the qualitative state support.

Any comments and techniques that make your team the most successful members are the key performance indicators.

Know where your team has quality and where you can improve: Finally, your overall assessment should identify the level at which the team is successful or needs improvement.

In this case, the key performance indicator is a quality score of two parts, divided between the business impact and the impact on the customer.

Like all businesses operate in different ways, it is important that as service manager / help desk you set your KPI according to specific strengths and weaknesses, track your performance and set realistic benchmarks for the future.

To ensure that you understand what these metrics really mean and how they impact your center means that you are on track to achieve this goal.

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